Job Description / Duties

Main Purpose and Function
The Property Management Officer performs technical, administrative and financial work involving the management and inspection of a large number of Vancouver Board of Parks & Recreation managed properties and facilities.
The position is responsible for all matters related to the demand (corrective) and preventative (planned) maintenance of the assigned properties and facilities, and ensuring that leased and licenced Vancouver Board of Parks & Recreation controlled assets are well-managed.

Specific Duties/Responsibilities
Inspects existing and newly acquired properties and facilities, including civic marinas and Parks & Recreation parking lots to determine if improvements are required to ensure conformance to contractual obligations, building code, regulations, and municipal by-laws relevant to land use, building safety and maintenance, health and safety.
Determines repairs and renovations requirements. Coordinates and implements small capital replacement and maintenance projects as and when required and provides recommendations for approval/implementation on major projects.
Prepares cost estimates for work under consideration, prepares specifications for contractors where work is put out to tender. Reviews quotes, evaluates plans, obtains approvals as required, selects contractors as required, reviews work to ensure conformance to specifications and regulations, and authorizes payments. Supervises work conducted by City staff and contractors.
Works closely with employees within the City Departments and external consultants regarding the development, monitoring and improvement of building maintenance plans.
Reviews and evaluates maintenance plans and maintenance expenses.
Provides guidance and operational input to the Tenants, and Operators of the leased and licenced properties in the area of maintenance and operations of the leased premises. Recommends best general maintenance practices. Assists the Tenants and Operators when minor and major technical problems arise. Assist the Tenants and Operators of the leased and licenced properties to develop systems for inspection of the building and its systems on a routine basis with specific emphasis on: structural systems, electrical distribution systems, plumbing systems, life safety systems, elevating devices, HVAC, and Power Generation systems
Conducts site inspections to ensure the Tenants and Operators of the leased and licenced properties are complying with the assigned maintenance responsibility outlined in the Agreement and provides recommendations and timelines for improvement, provides guidance, advice and support to ensure the effective implementation of the recommendations, and monitors ongoing results. Works closely with Real Estate and Facilities Management Department in assisting the implementation and/or update of the Capital and Maintenance Plans and improvement initiatives.
Recommends and implements environmentally friendly solutions in the areas of maintenance and operation of the buildings.
Works closely with the Tenants and/or Operators of the leased and licenced properties and other City staff to resolve disputes between Operator and other stakeholders in sophisticated real estate arrangements. Maintains constructive working relationships within the City, and acts as a catalyst in jointly formulating ideas and facilitating creative solutions related to the functionality of the leased assets.
Maintains a positive, productive relationship with the Tenants and Operators of the leased and licensed properties as well as internal departments; answers their maintenance enquiries; supports colleagues in dealings with problem tenants; serves notices if necessary.

Understands and follows City of Vancouver procurement policies and procedures, participates in the process of formulating and signing of maintenance agreements with external contractors, manages the relationships with the City of Vancouver vendors.
Maintain thorough records regarding the assigned property portfolio, including a list of all inspections, maintenance requests, and any complaints, records of repairs, costs of repairs, maintenance costs, maintenance schedules, and other pertinent information.
Participates in the preparation and administration of the maintenance budgets in the assigned portfolio; submits budget recommendations; monitors expenditures; prepares cost estimates; submits justifications for projects; monitors budget expenditures.
Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
Performs other duties/responsibilities as assigned Other duties/responsibilities as assigned

Qualifications / Required Skills

Minimum Qualification Requirements
Education and Experience:
Degree or certificate from a post secondary institution, preferably in Real Estate and/or Property Management
Considerable experience in building trades, general contracting and/or property and facilities management, including estimating repair costs
Driver's License for the Province of British Columbia

Knowledge, Skills and Abilities:
Thorough knowledge of the principles and practice of modern property management
Thorough knowledge of principles, methods, current costs and materials used in facility maintenance, construction and improvements
Thorough knowledge of various City by-laws governing the public health and safety measures pertaining to vacant properties.
Considerable knowledge of the applicable by-laws, rules and regulations concerning building repairs, plumbing and electrical fixtures and related installations
Some knowledge of the principles and practice of purchasing, accounting and personnel management. Working knowledge of office procedures including intermediate skills using MS Office and smart phones; familiarity with SAP and/or other facility programs.
Good negotiation skills and coordination skills in obtaining quotes from vendors and coordinating RFPs. Ability to plan; schedule and coordinate regular preventive programs such as maintenance, equipment, assets, marinas, and parking sites
Ability to determine necessary repairs and improvements to properties, assets, equipment, and estimating costs of such repairs and check work for conformance with contract specifications.

The City of Vancouver has a COVID-19 Mandatory Vaccination Policy. All external applicants applying to the City of Vancouver are required to be fully vaccinated as a condition of hire and subject to this policy as a condition of ongoing employment. Candidates may only be exempted from this requirement if they request and are approved for an accommodation based on a reason related to a Human Rights Code ground (such as disability). Such a request must be made during, not after, the recruitment process.

Additional Information

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.

Salary: Affiliation: CUPE 15 Parks Employment Type: Regular Full Time Position Start Date: October, 2022 Salary Information: Pay Grade GR-025: $40.29 to $47.57 per hour

Contact Information

Vancouver.ca
https://jobs.vancouver.ca/

Employer Profile

Company
Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓ əm (Musqueam), Sḵwx̱ wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.
Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.