This is a Permanent, Full-time position.Category:
Province: Burnaby, British Columbia
Position: Real Estate Assistant_2316
Deadline: January 31, 2017
Posted: November 15, 2016
Job Description / Duties
An exciting opportunity to support real estate activities within BC Housing by providing invaluable administrative services and liaising with multiple stakeholders
Reporting to the Real Estate Administrator, you will demonstrate your attention to detail and strong service focus as you provide administrative services for a variety of real estate activities relating to land purchase and disposition, tax assessment, statutory rights-of-way, roof-top licensing and leasing.
Specifically, you will:
•prepare and coordinate the execution and distribution of legal documents
•liaise with realtors, lawyers, consultants, regulators and BC Housing staff to gather and provide information
•review commercial leases for contractor-managed and directly-managed portfolios
•maintain both hard copy and electronic records and documentation
•review lease documentation for BC Housing offices situated throughout the province, monitoring lease terms and renewals, and ensuring accuracy and adherence to lease provisions
•provide administration support for the roof-top licensing program, including initial review of applicant proposals and drawings
•assist with the procurement of consultant/contractor services – providing input for Requests for Proposals (RFPs), assembling responses, completing offer and rejection letters, and preparing service contracts and other documentation
•complete service contract administration requirements, monitoring expiry date, identifying/arranging for change orders, and preparing Addendums
•create various databases and spreadsheets to record critical information pertaining to programs and projects
•generate regular and ad hoc reports, conduct preliminary analysis of issues and trends, and provide feedback to the Real Estate Administrator
•investigate and research information for status reports, briefing notes and various submissions, and prepare draft reports or sections of reports per instructions
•schedule, organize and coordinate all aspects of events and meetings
•process travel claims, credit card statements and invoices for payment
•maintain attendance records, vacation and flex day schedules
•provide advanced software and some hardware support for common issues with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), printers, etc.
•act as administrative liaison and maintain positive working relationships with other branches/departments and external stakeholders.
Qualifications / Required Skills
You bring in-depth practical knowledge and understanding of the practices and processes associated with real estate administration, supported by secondary school graduation and completion of a number of post-secondary courses in business or program administration.
You also have:
•at least 3 years’ progressive, directly related experience in a comparable, highly computerized environment, including sound experience in program and contract administration, or an equivalent combination of education and experience
•some knowledge and understanding of contract law, legal agreements, legal instruments and registration processes with respect to real estate
•good knowledge of accounting principles and processes
•good knowledge and understanding of business tools, templates and processes to support real estate administration functions
•knowledge of, and expertise in, enterprise applications such as JDE and Oracle, and proficiency in productivity applications such as MS Office (Outlook, Word), MS Project
•ability to function effectively as part of a team in a fast-paced, deadline-oriented environment
•demonstrated initiative and follow-through skills, with the ability to work under the direction of several people, organize and prioritize work and meet deadlines, while responding to numerous diverse, shifting challenges without compromising work quality
•strong analytical, research and problem-solving skills and ability to find and implement creative, practical solutions to problems
•demonstrated oral and written communication skills, with a solid command of English grammar, punctuation and spelling
•strong mathematical aptitude and excellent attention to detail
•ability to type a minimum of 50 wpm.
BC Housing—one of BC's Top Employers for 2016—is the provincial Crown agency that develops, manages and administers a wide range of subsidized housing options for those most in need across the province. Share in the rewards of working with an organization that offers challenging work and competitive compensation and supports the growth and development of its people.