Job Description / Duties

Our Financial Services Department is seeking a Property Research Assistant to provide technical and specialized administrative work to support the day-to-day operations of the Properties Division which is responsible for the acquisition, disposal and administration of Metro Vancouver’s legal interests and rights in and to property.

You have strong research and administrative skills, are service and detailed-oriented, customer-focused and enjoy working independently and on teams and projects in fast paced environment to achieve the organization’s goals.

This role:
• Processes documents related to property acquisitions and disposals to ensure timeliness of registrations; coordinates and monitors a diarized payment system to ensure payments for and renewals of permits and licenses; conducts searches for builders liens and reports on same to permit final construction holdback payments.
• Establishes records and produces reports of Metro Vancouver’s legal interests and rights in properties; researches and examines internal and external databases including GIS systems, legal agreements, documents, files, maps and working drawings to identify the existence of documented right of ways, mineral rights, property holdings and legal uses of property; tracks changes of ownership, property subdivisions and consolidations, conducts title, assessment and corporate searches and obtains copies of pertinent documents ; identifies and registers corrections to titles as required; identifies properties requiring acquisition of legal interest, and recommends order of priority, refers same to a superior.
• Conducts field inspections, periodically, of properties to ensure that Metro Vancouver’s registered interest matches the existing uses, that no serious encroachments exist, that the legal maps, as-built plans and right of way documents reflect field conditions, and that all Metro Vancouver’s improvements are identified and specific improvements are inventoried; refers identified conflicts and problems to a superior.
• Provides instruction on the use of various databases; updates files, filing systems and the database; maintains access to various databases; creates records in and maintains Metro Vancouver’s Property Interest Information Management System, and recommends enhancements thereto.
• Provides property information and assistance to internal and external contacts; reviews referrals and notifications from staff, other levels of government and the public and refers documentation to other departments for review and response; prepares standard documents for property transactions; composes, prepares and tracks correspondence; reviews and improves office practices and procedures to increase efficiency and accommodate department requirements and work schedules; assigns and checks the work of staff engaged in clerical and office support tasks.
• Performs related work as required.

Qualifications / Required Skills

To be successful, you have:
• Completion of Grade 12 supplemented by courses in real estate or land survey plus some related experience; OR an equivalent combination of training and experience.
• Considerable knowledge of the rules, regulations, procedures and policies related to the work performed.
• Sound knowledge of legal terminology related to title searches, property acquisitions, property rights, rights of way and easements.
• Working knowledge of construction types and materials as related to the work performed.
• Ability to establish and maintain effective working relationships with a variety of internal and external contacts.
• Ability to process documents related to property transactions and produce information reports.
• Ability to research and examine a variety of agreements, documents, and files to identify documented legal interests and to track changes in ownership, property subdivisions and consolidations.
• Ability to correlate as-built drawings, legal mapping, right of way plans and municipal mapping.
• Ability to conduct field inspections of properties and collect data to identify uses, encroachments, and improvements, and enter related information into the Property Interest Information Management System.
• Ability to compile, maintain, and control a variety of records, reports, and files, to compose non routine correspondence and to prepare a variety of material.
• Skill in the use of common office equipment including computer hardware and software applications.
• Driver's License for the Province of B.C.

Additional Information

Our Vision:
Metro Vancouver embraces collaboration and innovation in providing sustainable regional services that contribute to a livable and resilient region and a healthy natural environment for current and future generations.

Contact Information

Please follow this link http://www.metrovancouver.org/about/careers/ to our Careers page where you can submit your application by October 15, 2019.