Job Description / Duties

Job Overview:
The Township of Langley is currently recruiting for a regular full-time Property and Lease Coordinator to join our team of professionals in the Property Services Department. Reporting to the Manager, Property Services, in this unionized position you will prepare lease documentation related to property management services of residential and commercial leased properties. This position requires considerable organization, initiative and attention to detail. You will have the ability to meet with property owners and their representatives and deal tactfully and effectively with a variety of internal and external contacts.
Responsibilities:
•Administer a portfolio of residential and commercial leased/licenced properties including screening tenants, negotiating terms, rates, renewals, use clauses and related matters within established parameters
•Review leases/licences for completeness and accuracy and ensure that terms and provisions are met, in both a landlord and tenant capacity
•Draft both residential and commercial lease/licence agreements, correspondence and reports to Council according to applicable legal precedent
•Oversee the collection and enforcement of rent and licence payments
•Prepare and manage information required to track and administer all lease/licence revenue and costs, including invoicing and reconciliation thereof
•Maintain an accurate and up-to-date inventory for all Township leases/licences and related agreements
•Act as primary point of contact for all Township leases/licences and respond to related enquiries/complaints
•Complete property inspections and address any identified deficiencies, escalating to Manager if necessary
•Represent the Township in Residential Tenancy matters
•Perform related work as required
Qualifications
•Completion of a recognized legal assistant diploma program or a formal Property Management designation plus considerable related experience, or an equivalent combination of training and experience
•
Thorough knowledge of procedures, forms, documents and legal terminology governing property leasing in BC
•Sound knowledge of practices and techniques used in property management
•Ability to prepare lease/licence documents related to municipal land/municipal use
•Ability to administer a portfolio of residential and commercial lease properties
•Ability to meet and negotiate tactfully and effectively with tenants and landlords and their representatives
•Ability to determine contract terms and conditions and interpret clauses to clients
•Ability to work with minimal supervision under considerable time constraints

Qualifications / Required Skills

Qualifications:
•Completion of a recognized legal assistant diploma program or a formal Property Management designation plus considerable related experience, or an equivalent combination of training and experience
•Thorough knowledge of procedures, forms, documents and legal terminology governing property leasing in BC
•Sound knowledge of practices and techniques used in property management
•Ability to prepare lease/licence documents related to municipal land/municipal use
•Ability to administer a portfolio of residential and commercial lease properties
•Ability to meet and negotiate tactfully and effectively with tenants and landlords and their representatives
•Ability to determine contract terms and conditions and interpret clauses to clients
•Ability to work with minimal supervision under considerable time constraints

Additional Information

Required Certifications/Licenses:
Candidates must have the following valid and current certifications/licenses (must be valid at the time the posting closes) and these must be attached with your application.
•BC Class 5 (full privilege) Driver’s License. You must include with your application a current Personal Driving Record (select the 5-year option if obtaining online) that has been obtained within 6 months of the closing date. To obtain a copy of your Personal Driving Record, please contact ICBC directly or the driving authority where you reside. Please note that a copy of your Driver’s License and the Driver Factor Report will not be accepted.

Salary: Pay Rate: $40.74 - $48.09 per hour (5 steps, 2024 rates), plus benefits Hours of Work: 35 hours per week; Monday to Friday, 8:30am – 4:30pm

Contact Information

Competition Number: 24-U188 (include in application)

Applications without the attached required documents above will be deemed incomplete and may not be considered. Please title your attachments with the number of this competition and have these documents ready to upload when you apply.

Apply Now:
Visit tol.ca/careers to apply for this exciting career opportunity in a growing community. The Township of Langley is an equal opportunity employer.

We appreciate all applications; however, only short-listed candidates will be contacted for an interview.